We’re Hiring! – Office Administrator (Glasgow – G4 9XQ)
Leading Provider of Temporary Access & Industrial Services.
Submit your CV online:
https://www.enigma-is.com/submit-cv/
The successful candidate will provide dedicated administrative support to the team to ensure effective and efficient operation of daily tasks as directed by the line manager. The role will encompass the delivery of a wide variety of administration tasks, with a focus of this role being the deliverance of excellent customer service through open, courteous, and friendly communication.
Responsibilities
Efficient clerical and administrative support as required including but not limited to:
- Maintain stock of stationery supplies for the office.
- Purchase Orders & Invoicing.
- Travel and Hotel Bookings.
- Meet, greet, and escort visitors, coordinating meeting rooms.
- IT equipment management and record keeping.
- Act as the central contact for the team, fielding and redirecting calls and enquiries where required.
- Ensure all associated paperwork is completed and maintained in an orderly and timely manner.
- Assist in the distribution of communication material and presentations.
- Support the team with weekly and monthly administration activities and deadlines such as the collation of timesheets.
What are we looking for:
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- Possess basic literacy and numeracy skills.
- Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
- Strong team player orientation – cooperative and willing to assist others.
- Proficient IT skills including MS Word, MS Excel, and MS PowerPoint, and comfortable with numerical reasoning.
- Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
- Well organised, with the ability to multi-task, prioritise and manage competing demands. You will have excellent multi-tasking capability, and be project and deadline orientated.
- Ability to maintain effective work behaviour in the face of setbacks or pressure – by remaining calm and in control.
- Excellent attention to detail and accuracy.
- Takes responsibility for own actions.
- Desire and willingness to undertake training and learning for self-development.
- Self-motivated and good work ethic.
Submit your CV online:
https://www.enigma-is.com/submit-cv/
Alternatively, please email your CV with a cover letter to: recruit@enigma-is.com